Environmental Health & Safety (EHS)
ENVIRONMENTAL HEALTH AND SAFETY
All laboratory-relevant EHS policies and procedures will be available Jan. 10.
To assure your safety as a Tenant, the following Emergency Preparedness Program has been created. We trust that you will read it and become familiar with its procedures and recommendations. The Property Management Office is available to answer any questions you may have regarding the program. Fire Evacuation Procedures and Emergency Plans for the building have been specifically designed and approved by the Fire Department.
Quick Reference Emergency Information:
Police/Fire/Medical Emergency: 911
Cira Center Lobby Security: 215-397-1550
TENANT GUIDE TO SECURITY/LIFE SAFETY
AUTOMATIC VOICE MESSAGES
Upon receipt of an alarm signal from a fire alarm indicating appliance (water/sprinkler flow, pull stations, smoke detector, etc.) the fire alarm system will automatically activate the Voice Alarm System. The following messages will be automatically transmitted throughout the building.
EVACUATION TONE AND MESSAGES
Evacuation tone followed by one of the following messages:
Message will be repeated giving three (3) rounds of three, with one-minute intervals of alarm sound, (TONE, WHOOP).
1. ALARM MESSAGE (to floor of alarm, floor above, and floor below)
“ATTENTION, ATTENTION. AN EMERGENCY HAS BEEN REPORTED IN THIS BUILDING. WHILE THIS REPORT IS BEING VERIFIED, PLEASE PROCEED INTO THE NEAREST FIRE EXIT STAIRWAY AND AWAIT FURTHER INSTRUCTIONS. REMAIN IN THE FIRE EXIT STAIRWAY. DO NOT USE ELEVATORS. REPEAT, DO NOT USE ELEVATORS. USE EXIT STAIRS ONLY.
2. ALERT OR CHASER MESSAGE (to all other floors):
Alert tone followed by a voice message, which states:
“ATTENTION, ATTENTION. AN EMERGENCY HAS BEEN REPORTED IN THIS BUILDING. WHILE THIS REPORT IS BEING VERIFIED, PLEASE STAND BY FOR FURTHER INSTRUCTIONS. DO NOT ENTER THE FIRE EXIT. DO NOT USE ELEVATORS.”
In the event that the emergency condition requires total building evacuation, an additional message will be provided and activated manually by a switch at the fire control panel. Upon activation of the “evacuation” switch at the fire control panel, the following will be transmitted throughout the building.
3. EVACUATION MESSAGE (PRECEDED BY ALARM SIGNAL)
ATTENTION, ATTENTION. AN EMERGENCY HAS BEEN REPORTED IN THIS BUILDING. PLEASE CEASE OPERATIONS AND LEAVE THE BUILDING, UTILIZING THE NEAREST EXIT OR FIRE EXIT STAIRWAY. DO NOT USE ELEVATORS. REPEAT, DO NOT USE ELEVATORS.
This sequence of tones and voice message will sound continuously until silenced at the fire control panel.
|Basement: Initiating devices; smoke detector, flow switch, pull station, heat detector||Basement through 1st Floor “evacuation” message. 2nd through 29th floors “alert” message|
|Ground Floor: Initiating devices; smoke detector, flow switch, pull station, heat detector||Basement through 2nd Floor “evacuation” message. 3rd through 29th floors “alert” message|
|2nd Floor: Initiating devices; smoke detector, flow switch, pull station, heat detector||Ground through 3rd Floor “evacuation” message. 4th through 29th floors “alert” message|
|3rd Floor: Initiating devices; smoke detector, flow switch, pull station, heat detector||2nd through 4th Floor “evacuation” message. 5th through 29th floors “alert” message|
|4th Floor: Initiating devices; smoke detector, flow switch, pull station, heat detector||3rd through 5th Floor “evacuation” message. 6th through 29th floors “alert” message|
|5th through 29th Floors: any initiating device||Fire floor, floor below, floor above “alarm” message. All other floors “alert” message|
In accordance with the Philadelphia Fire Prevention Code (Chapter 7, Section F-708-1) for High Rise Buildings, fire drills shall be conducted twice a year on each work shift. (See Exhibit F for the Fire Drill Schedules)
We are to follow the foregoing fire evacuations. There will be an “all clear” issued, via the public address system to advise persons in the fire drill exits to return to their floor upon completion of the drill. The date and time of fire drills will always be announced in advance. If you hear a fire alarm and there has been no prior notification, you must assume that there is a real fire emergency.
FIRE EVACUATION PROCEDURES
If you discover a fire or smoke, sound the building fire alarm. Know the location of the alarm signal stations and how they operate.
The person at the lobby desk will notify the Fire Department by dialing 9-1-1 when an alarm is transmitted.
WHEN THE FIRE ALARM SOUNDS, leave at once. Close the doors behind you and proceed into the fire exit (stairwell) and remain there until the Fire Department or Building Fire Marshal gives you instructions. Fire exits are safe areas of refuge, since they are enclosed with doors and walls that are fire-rated to keep smoke and heat from entering the stairs.
WHEN THE ALERT TONE SOUNDS, please stand by for verbal instructions from the building emergency control center by the way of voice control system. Do not enter fire exits, do not evacuate.
DO NOT USE ELEVATORS: If the power fails, the elevators will stop, causing the occupants to become trapped. Since elevator shaft ways are like chimneys, smoke could enter the elevator shaft thereby asphyxiating the occupants who are trying to evacuate the building.
Feel the door that leads from your office to the corridor before opening it. If it is hot or smoke is seeping in, do not open. If you cannot reach the fire exit, keep the door closed and seal off any cracks. Use the telephone to call the Fire Department by dialing 9-1-1 and give the address of the building, the floor you are on, and the office/suite number.
If the door feels cool, open cautiously. Be prepared to close it quickly if the corridor is filled with smoke or if you feel heat pressure against the door. If the corridor is clear, precede with the building evacuation instructions.
DISABLED PERSONS: A responsible person or persons that work in the same area as the disabled should be assigned to assist in the event of fire. The disabled are to be taken to the fire exit and remain on the landing until assisted by the Fire Department.
If caught in smoke or heat, stay low where the air is better. Take short breaths through your nose until you reach an area of refuge.
If directed, proceed to Highline Park – View Map Here.
Call paramedics dial 911. Tell them the nature of the emergency, your floor and suite number. Direct the response team to the front entrance (Cira Centre, 2929 Arch Street)
Call the Lobby Security Station 215-397-1550. They will hold an elevator ready for the paramedic team. If a private physician has been called, let the guard know and he/she will escort the doctor to your office.
Post one person at the elevator to lead the medical team to the person in distress.
BOMB THREAT EMERGENCIES
If you have received a bomb threat:
Remain calm, while keeping the caller on the line. At the same time, signal to someone that you are receiving a bomb threat so that they can notify the proper authorities.
Listen to all details while using a conversation tone.
Write everything down on the following Bomb Threat Checklist. (See Exhibit B).
Signal someone to notify the Building Management at215-397-1566.
Make every effort to obtain as much information about the bomb and its location as possible. Legitimate threat callers usually want to avoid injury or death. Request information and data by expressing your sincere desire to save lives. In the event it becomes necessary, the Building Management will advise other tenants that a bomb threat has been made and give appropriate emergency instructions by telephone or in person. Unless instructed to evacuate by the Police, Fire Department or Building Management, it is up to each tenant to make the decision to evacuate. If you are asked to evacuate, please take purses and brief cases with you to speed up search procedures. Any tenant observing suspicious individuals or behavior should contact Building Management at 215-397-1566.
DO NOT TOUCH ANY PACKAGE OR OTHER OBJECT THAT APPEARS ODD, UNUSUAL OR OUT OF PLACE. CALL THE POLICE DEPARTMENT
By definition, a hurricane/tornado warning is an alert by the National Weather Service confirming a tornado sighting or hurricane location. The weather service will announce the appropriate time of detection and direction of movement. Wind will be 50 MPH or greater.
Move away from the perimeter of the building and exterior glass.
Leave your exterior office – “in closed door status”.
Go to the center corridor of the building – this is the main corridor.
Sit down in corridor and protect yourself by putting your head as close to your lap as possible or kneel protecting your head. Make every effort to remain calm and encourage those around you to do likewise.
Do not attempt to evacuate the building unless you are instructed to do so.
If you are in transit in the building, take stairwell to 1st floor for shelter. Do not use the elevators. If you are caught in an outside office, seek protection under a desk as far away from the glass as possible.
Elevators are one of the safest modes of Tenant transportation that exist; however, they do malfunction. What to do in an emergency:
Do not force doors open.
Elevators have a hands-free ADA approved emergency system that will dispatch the Lobby Security desk in case of emergency 24 hours per day, 7 days per week.
You can also use your cell phone to call your office so they may notify the Security: 215-397-1550 or Management Office, 215-397-1566.
CIVIL DISTURBANCE PROCEDURE
In the event of a disturbance (such as riot, fight or protest) in or near your office:
Call Police @ 9-1-1
Call Security: 215-397-1550 or Management Office, 215-397-1566.
Remain in your present location until further notice from Police or the Building’s Property Manager.
Facility & Lab Operations
B+labs information across WiFi network access, conference and scientific instrument scheduling, shipping and receiving, general lab and office amenities, general University City area amenities, floorplans for labs and office space, and additional information can be found below.
We will continue to build and augment this information as B+labs matures.
Network and Connectivity
- Wifi- 6 Capable
- Secured using WPA2 with Layer 2 isolation (WiFi clients cannot communicate with each other; only to internet and shared devices, e.g. printers, conference room equipment, etc).
- Redundant Firewalls and Gigabit internet from disparate providers and paths.
Security Cards and Security Services at B+labs
Security cards will be issued to B+labs resident co. employees as each employee occupies their lab and/or office space. If a card is lost, please inform Gina Kneble, Manager of Lab Operations (firstname.lastname@example.org), as soon as possible and a new card will be issued.
If there is a security concern regarding the lab and/or office space within B+labs, please communicate the concern to Gina. B+labs retains security tapes for 90 days and will be able to access and review data as requested to resolve any situations.
If a security event takes place within Cira Centre, but outside of B+labs, B+labs will assist in coordinating with Cira Centre as possible.
As a reminder, B+labs consists of three floors of private and shared lab and office space. A professional and respectful workplace is expected and will be enforced to ensure a safe B+labs community. Please bring any concerns to a B+labs staff member if an issue needs to be addressed.
Scheduling (Roomzilla): Conference Room and Scientific Instrumentation
B+labs uses Roomzilla scheduling for the Conference Rooms and shared Scientific Instrumentation on Floors 2, 3, and 4. The Roomzilla system is accessible via the process below:
- Go to https://reserve.roomzilla.me/sign_up
- Each B+labs resident co. employee can create an account using their co.-specific email address.
- Accept the invitation that will be sent to your email.
- Membership will be granted by a B+labs Administrator.
- Complete! You can click on any Conference Room or shared Scientific Instrument available to reserve time slots for you and/or your team.
Note: Once your room or instrument is confirmed, the team lead must check in during the beginning of the session via the tablet or on your account. If there is no check in for 10 minutes from the session start time, the room or instrument will switch to “AVAILABLE”, and the reservation will be lost.
Mail and Shipping and Receiving (Cira Centre Mailroom)
The Cira Center Mailroom is accessible via the freight elevator access points on Floors 2, 3, and 4. Please use your B+labs access cards to move between these floors on the freight elevator. Gina Kneble, Manager of Lab Operations at B.Labs (email@example.com), is the primary point on contact.
Letters or flats can be delivered by the tenant to the Mailroom before 3:00PM for same-day outgoing mail. Mail delivered after 3:00PM will post the next day.
Ship to address (suggested)
c/o B+labs, (Floor #), (Rm #)
2929 Arch St
Philadelphia, PA 19104
United States Postal Service (USPS) delivers to Cira Centre Monday thru Friday between 12:00PM to 2:00PM. Gina will place all USPS mail in the reception area on Floor 3 for tenants to come pick up their mail by 2:30pm.
If items are arriving via non-standard UPS, FedEx, or DHL, etc. delivery, this will require the use and scheduling of the Cira Centre loading dock. The Point of Contact/ Team Lead will need to coordinate with Gina Kneble to schedule a time for usage of the loading dock (Gina Kneble, Manager, Lab Operations, firstname.lastname@example.org.
Incoming FedEx, UPS, DHL & other couriers: Incoming deliveries are received throughout the day and will be accepted at the Cira Mail Service window. Upon receipt, the mail services personnel will sign for the package(s), sort by tenant, record the number of packages into a log, generate a receipt, and send the delivery driver up the freight elevator to safely deliver the package on the respective floor’s freight vestibule. It is the responsibility of B+labs resident cos. to continuously check the vestibule to retrieve your package.
If you have a temperature sensitive package arriving, follow your delivery tracking number and retrieve your package upon arrival.
Outgoing FedEx, UPS, DHL: To guarantee current day shipment, all packages must be delivered by the tenant to Cira Centre Mailroom by 6:00PM. For DHL, by 5:00PM.
NOTE: For FedEx ground, it is necessary the tenant contact FedEx to arrange pick- up and inform Gina Kneble of this arrangement.
- Private Lab spaces outfitted with:
- 4-degree refrigerator
- -20 degree freezer
- cell culture incubators (single or double stack) and CO2 supply
- 4ft. or 6ft. chemical fume hood
- 5ft. biosafety cabinet
- deionized and ultrapure water system
- flammable storage
- 3rd and 4th floor Shared Lab spaces outfitted with:
- lab coat service
- -80 freezer shared storage
- liquid nitrogen shared storage and service
- dry ice storage and service
- autoclave and glass washers
- ultra-, high speed-, and benchtop centrifuges (rotor assortment and accessories)
- endpoint, quantitative, and digital PCR
- wet ice makers
- walk-in cold box (4 degree; 4th floor)
- phase, brightfield, IF microscopy and imaging (Echo and Agilent)
- flow cytometer (Attune NxT, 3 laser)
- plate readers [Synergy Neo2, Cytation5, Promega Discover (2)]
- transfection system (Neon)
- western imaging system (pending manufacturer)
- nucleic acid extraction system, automated (Promega Maxwell)
- Qiagen automation (QIAcube, QIAgility, QIAcuity systems)
- electrophoresis (E-gel Power Snap)
- waterbaths and beadbaths
- cell counting system (Countess)
- Cloning Room with bacterial shakers
- spectrophotometer (NanoDrop) and fluorometer (Qubit)
- scales and analytical balance
- CTU Monitoring (site-wide, Eppendorf VisioNize)
- shared Tissue Culture Rooms (3rd and 4th floors)
- biological and chemical waste stream management
- janitorial service
- BioLabs Marketplace-supported ordering system
- ThermoFisher lab vending service option
- Dry Storage Room
- central vacuum
- private offices and dedicated desks (4th floor) and ‘hot’ desking space (3rd floor)
- lounge spaces
- Conference Rooms (scheduling by Roomzilla)
- third party conference space (2nd floor)
- Locker Rooms (no shower)
- Wellness / Maternity rooms
Cira Centre and University Area amenities
- Amtrak parking garage: 2929 Arch St (parking.com)
- sky bridge access to 30th Street Station
- Schuylkill River Trail, Cira Green, and Penn Park (3000 Walnut)
- Center City (Broad Street) shuttle (schedule available)
- Restaurant (Cira Centre lobby; delivered May 2022)
- Gym (18th floor, Cira Centre; delivered May 2022)
- Lyft ride discounts
- food truck and food delivery access
- Walnut Street Café (2929 Walnut St. at FMC Tower)
- package and mail delivery to B.Labs
- walking distance to University of Pennsylvania, Drexel University, CHOP, HUP, University City area amenities, Arlon Spector Squash Center (home of Team USA), and more.
General B+labs Email Points of Contact
Please contact the emails below for questions or comments relevant to B+labs categories and procedures
Safety and Facility
All members of B+labs’ staff are fully vaccinated. B+labs will follow the City of Philadelphia’s COVID policy as documented.
In order to maintain a safe working environment for all B+labs resident companies, we expect resident cos. to follow the City of Philadelphia guidelines. Resident companies are welcome to have additional layers of protective policies above these guidelines for their staff.
B+labs resident companies must ensure that all visitors also adhere to the City of Philadelphia guidelines when on site at B+labs.
The policy can be accessed here: Philadelphia COVID Guidelines
If there are questions, concerns, or further information is requested around unvaccinated employees and/or visitors (exempt, or otherwise), please contact email@example.com.
If staff of a B+labs resident co. and/or a visitor of a B+labs resident co. test positive and believe there has been an exposure risk on site at B+labs, please inform firstname.lastname@example.org and we will work with the company to ensure an appropriate safety protocol is enacted.